Librarian will complete a vendor profile online or from a magazine order form
o Cataloging preferences
o Classification preferences
o Processing preferences
Librarian will complete a requisition formReceive completed and approved requisition form
o Fill out the form and sign it
o Attach the vendor profile form to the requisition form
o Have building administrator sign it, as well as the head librarian
o Head librarian will send over to the district office financial dept. for approval
Add the amount to be taken out of the library’s budget in the budget binder
Receive items shelf ready from vendor
Look over packing slip to be sure all items were received/shipped
File paperwork
Subtract the amount used in the shipment for the order in your budget binder (this could be the same as above, or you could receive multiple shipments that add up to the total amount)
Contact the company if there were missing items, or something wrong with the packing slip/invoice
If not received shelf ready from the vendor, library assistant/aide will prepare the necessary items to complete and make products shelf ready (Barcode, call number, dust jacket, spine labels, etc)
Librarian will download MARC records from email/website/CD/disk
Librarian will upload MARC records to school cataloging system
Librarian will Check MARC records for accuracy
Librarian will change records for accuracyLibrary assistant/aide will stamp items with school library stamp on title page
o Add local data to your MARC record
o Change or add any other applicable information: Refer to the Copy Cataloging Checklist provided by Candace Blessing (Course handout for LSC5521: Introduction to Electronic Cataloging) to edit and enhance uploaded MARC records
Library aide will place new items on shelf
last revision by Tania Hodgin and Jessica Sines April 29th, 2012
Below is a link to a chapter from the book Cataloging Correctly for Kids: An Introduction to the Tools. This chapter discusses libraries purchasing cataloging and processing from Vendors. This is a great article to get a general idea of what purchasing cataloging and processing means, as well as what to expect when doing so.
last revision by Tania Hodgin and Jessica Sines April 29th, 2012
provided by Candace Blessing (Course handout for LSC5521: Introduction to Electronic Cataloging)
Below is the copy cataloging checklist provided by Candace Blessing for the LSC5521 Course at Mansfield University. This copy cataloging checklist is a great reference to be sure you double check all MARC records for accuracy after you have imported them from a vendor or company.
last revision by Tania Hodgin and Jessica Sines April 29th, 2012
provided by Candace Blessing (Course handout for LSC5521: Introduction to Electronic Cataloging) Back to Top
ANNOTATED BIBLIOGRAPHY
Vendor: Baker & Taylor
"Baker & Taylor: The Future Delivered." Baker & Taylor Online. Baker & Taylor, 2011. Web. 26 Apr. 2012. <http://www.btol.com>.
Baker & Taylor works with schools worldwide to supply libraries with books, DVDs, music, audio books, video games and more. MARC records are available for download online, so the purchaser does not need to wait for files to arrive. Special features include a collection analysis tool, “Do Not Exceed” fund control, and with the Never Out! Program – in-demand titles are available for quick fulfillment for school libraries.
Baker & Taylor supply materials to academic, public, and school libraries, so the user must choose the appropriate tab. Online customer service is available 24/7. To view available resources, an account is needed.
Type of Materials: DVD, books, audio books, music, video games
Bound to Stay Bound prides itself in providing books that are pre-bound and last up to five times longer than the average book purchased for the library. These books are especially excellent for libraries with limited budgets since books will not need to be replaced as often, as well as primary libraries whose users are particularly tough on books. Processing options include barcodes, catalog cards, pockets and due date cards, laminated jackets, spine stamping, spine labels, security monitoring devices, and MARC records.
This website is very easy to navigate. Special features include a “My Library” tab for creating and saving lists and orders, and an author showcase. A list of the current top 50 books on the homepage is also helpful for the librarian wanting to purchase popular titles.
Fee/Payment: MARC records are free to download, however there is a $20.00 charge for records on CD-ROMs or disks. The first barcode and call number label on each resource is free (additional labels incur fees).
Brodart distributor carries library resources, library furniture and furnishings, and supplies. The user must select the “Books and Automation” tab to purchase resources. Brodart provides shelf-ready materials. The selection includes over 4 million English-language titles, Spanish materials, audio books, and videos.
This site is visually simple. The user must click on several links before finding available services. A customer service number is available, and an account must be set up to view resources.
Type of Materials: books in English and Spanish, graphic novels, DVDs, audio books (PLAYAWAY)
Children’s Plus, Inc. prides itself on providing school and public libraries with thousands of book titles for children and young adults, as well as audiovisual materials. Many of their titles are available as prebound titles, lasting much longer than the average library book. Resources include board books, picture books, graphic novels, Spanish-language books, nonfiction, reference, and audio books (on CDs).
This website is incredibly interactive and inviting. Users can do a “Quick Search” for a specific resource, or complete an advanced search. Links are located on the homepage to search for resources by awards, collections, state lists, or common core standards.
Type of Materials: board books, children and young adult books, Spanish-language resources, audio books, resources for teachers
Follett's website is a resource for all educators, because it includes many resources such as books (on all topics, for all grade levels), reproducibles, professional development resources, movies, supplies, and more. The site is easy to navigate, and visually pleasing.
This is a great resource to get all the learning supplies for your library in one order. This one stop shop is also very easy on your budget. A customer service phone number is located at the top of each page for easy accessibility.
Type of Materials: technology, audiovisual, books, and resources
Contact Information:
Address:
1340 Ridgeview Drive
McHenry, IL 60050
Phone: 855-858-1963
Website: www.follettearlylearning.com
Services Used: cataloging and processing (MARC records, barcodes, spine labels/call #, books with dust jackets covered in plastic).
Fee/Payment: Prices per item vary. $0.78 per item for cataloging and processing
Vendor: Gumdrop
“Gumdrop Books: A Division of Central Programs, Inc.” Gumdrop Books. 2012. Web. 26 Apr. 2012.
Gumdrop is a book distributor which has millions of titles from Pre-K to college level. Spanish and bilingual titles are available, as well as many Accelerated Reader, Reading Counts and Lexile titles. Gumdrop also provides eBooks and media-enhanced titles.
In order to see available resources, the user must set up an account (user name and password). This website is fairly easy to navigate, but a little outdated visually. There is not much information on the webpage until one has access to more by logging in.
Fee/Payment: Prices vary depending upon order size.
Vendor: Library Video Company
Library Video Company. "Library Video Company: The Leading Educational DVD Distributor." Library Video Company. 2012. Web. 26 Apr. 2012. <http://www.libraryvideo.com/>.
Library Video Company is a distributor of educational audio visual and audio resources. This website is easy to navigate, visually pleasing, and organized.
Thousands of DVDs are available, for all ages and grade levels, and covering a huge variety of topics. Each resource has been reviewed. MARC records are available for every resource, as well as full processing so that resources arrive ready for circulation. A customer service tab is helpful.
Mackin supplies resources for both libraries and classrooms. Mackin is one of the most popular book vendors because of their low prices and free services including shipping, processing, MARC records, collection analysis, and support team.
In order to view any resources, the user must create a log-in account. The search process is very user-friendly. Also available on the website are several grant opportunities for libraries struggling with budget constraints.
Type of Materials: books, audiobooks, interactive books, ESL-ELL titles, eBooks, streaming audio from Tumble Book Library
Contact Information:
Address:
14300 W. Burnsville Parkway
Burnsville, MN 55306
Phone Number: 1-800-245-9540
Website: www.mackin.com
Services Used: cataloging and processing (spine labels/call #, barcode labels, mylar covers on jacketed books)
Fee/Payment: Shelf-ready custom processing is free.
Perma-Bound provides supplies for public libraries, curriculum materials for schools, and an incredible number of books for school libraries. Like Bound to Stay Bound, Perma-Bound prides itself on supplying libraries with books that last longer than average resources. Also available are over 10,000 eBook titles.
The website is very user-friendly. Books can be searched by subject (math, science, language arts, character ed., fiction, early literacy, etc.) or by state standards. A “ hot topics” tab can be used to find the most popular items or the newest resources. All resources can be viewed without a membership.
Fee/Payment: MARC records are free. Prices vary. The automated circulation kit comes with a bar code and spine label and is $0.10 per item. Other items are available for an extra fee.
last revision by Tania Hodgin and Jessica Sines April 29th, 2012
Tania Hodgin and Jessica Sines| POLICY | PROCEDURES | VENDORS OF CATALOGING FOR CHILDREN'S MATERIALS | TELEPHONE LOG | IMPORT/EXPORT LOG | COPY CATALOGING CHECKLIST | ANNOTATED BIBLIOGRAPHY | SAMPLE VENDOR FORMS
POLICY
In order to create a more efficient library media center in the Anytown School, all cataloging activities will be outsourced to vendors.
last revision by Tania Hodgin and Jessica Sines April 29th, 2012Back to Top
PROCEDURES
Librarian will complete a vendor profile online or from a magazine order form
Librarian will complete a requisition formReceive completed and approved requisition form
Add the amount to be taken out of the library’s budget in the budget binder
Receive items shelf ready from vendor
Look over packing slip to be sure all items were received/shipped
File paperwork
Subtract the amount used in the shipment for the order in your budget binder (this could be the same as above, or you could receive multiple shipments that add up to the total amount)
Contact the company if there were missing items, or something wrong with the packing slip/invoice
If not received shelf ready from the vendor, library assistant/aide will prepare the necessary items to complete and make products shelf ready (Barcode, call number, dust jacket, spine labels, etc)
Librarian will download MARC records from email/website/CD/disk
Librarian will upload MARC records to school cataloging system
Librarian will Check MARC records for accuracy
Librarian will change records for accuracyLibrary assistant/aide will stamp items with school library stamp on title page
Library aide will place new items on shelf
last revision by Tania Hodgin and Jessica Sines April 29th, 2012
Back to Top
VENDORS OF CATALOGING FOR CHILDREN'S MATERIALS
Below is a link to a chapter from the book Cataloging Correctly for Kids: An Introduction to the Tools. This chapter discusses libraries purchasing cataloging and processing from Vendors. This is a great article to get a general idea of what purchasing cataloging and processing means, as well as what to expect when doing so.
Cataloging Vendors for Children's Materials.pdf
last revision by Tania Hodgin and Jessica Sines April 29th, 2012provided by Candace Blessing (Course handout for LSC5521: Introduction to Electronic Cataloging)
Back to Top
TELEPHONE LOG
Below is a link to a telephone log to keep track of when and why you spoke to vendors on the telephone.
Telephone Log
last revision by Tania Hodgin and Jessica Sines April 29th, 2012
Back to Top
IMPORT/EXPORT LOG
Below is a link of an import/export log to keep track of when you imported or exported MARC records in or out of your system.
import-export log
last revision by Tania Hodgin and Jessica Sines April 29th, 2012
Back to Top
COPY CATALOGING CHECKLIST
Below is the copy cataloging checklist provided by Candace Blessing for the LSC5521 Course at Mansfield University. This copy cataloging checklist is a great reference to be sure you double check all MARC records for accuracy after you have imported them from a vendor or company.
Copy Cataloging Checklist.pdf
last revision by Tania Hodgin and Jessica Sines April 29th, 2012
provided by Candace Blessing (Course handout for LSC5521: Introduction to Electronic Cataloging)
Back to Top
ANNOTATED BIBLIOGRAPHY
Vendor: Baker & Taylor
"Baker & Taylor: The Future Delivered." Baker & Taylor Online. Baker & Taylor, 2011. Web. 26 Apr. 2012. <http://www.btol.com>.
Baker & Taylor works with schools worldwide to supply libraries with books, DVDs, music, audio books, video games and more. MARC records are available for download online, so the purchaser does not need to wait for files to arrive. Special features include a collection analysis tool, “Do Not Exceed” fund control, and with the Never Out! Program – in-demand titles are available for quick fulfillment for school libraries.
Baker & Taylor supply materials to academic, public, and school libraries, so the user must choose the appropriate tab. Online customer service is available 24/7. To view available resources, an account is needed.
Type of Materials: DVD, books, audio books, music, video games
Contact Information:
Address:
2550 West Tyvola road
Charlotte, NC 28217
Phone: 1-800-775-1100
Email: orders@btol.com, avinfo@btol.com
Website: http://www.btol.com/
Services Used: cataloging and processing (MARC records, barcode labels, spine labels/call #, mylar jackets)
Fee/Payment: Prices vary. Free quotes are available.
Vendor: Bound to Stay Bound
"BTSB Bookstore." BTSB. Bound to Stay Bound Books, Inc., 2011. Web. 26 Apr. 2012. <http://www.btsb.com>.
Bound to Stay Bound prides itself in providing books that are pre-bound and last up to five times longer than the average book purchased for the library. These books are especially excellent for libraries with limited budgets since books will not need to be replaced as often, as well as primary libraries whose users are particularly tough on books. Processing options include barcodes, catalog cards, pockets and due date cards, laminated jackets, spine stamping, spine labels, security monitoring devices, and MARC records.
This website is very easy to navigate. Special features include a “My Library” tab for creating and saving lists and orders, and an author showcase. A list of the current top 50 books on the homepage is also helpful for the librarian wanting to purchase popular titles.
Type of Materials: books
Contact Information:
Address:
1880 West Morton Avenue
Jacksonville, IL 62650
Phone: 1-800-637-6586
Website: www.btsb.com
Services Used: cataloging and processing (MARC records, barcode labels, call # labels)
Fee/Payment: MARC records are free to download, however there is a $20.00 charge for records on CD-ROMs or disks. The first barcode and call number label on each resource is free (additional labels incur fees).
Vendor: Brodart
“Brodart: Books and Automation.” Brodart. Brodart Co., 2011. Web. 26 Apr. 2012. <http://books.brodart.com>
Brodart distributor carries library resources, library furniture and furnishings, and supplies. The user must select the “Books and Automation” tab to purchase resources. Brodart provides shelf-ready materials. The selection includes over 4 million English-language titles, Spanish materials, audio books, and videos.
This site is visually simple. The user must click on several links before finding available services. A customer service number is available, and an account must be set up to view resources.
Type of Materials: books in English and Spanish, graphic novels, DVDs, audio books (PLAYAWAY)
Contact Information:
Address:
500 Arch Street
Williamsport, PA 17701
Phone: 1-800-233-8467
Website: www.brodart.com
Services Used: cataloging and processing (MARC records, spine labels/call #, barcode labels, jackets, book pockets)
Fee/Payment: Prices vary depending upon order size.
Vendor: Children’s Plus, Inc.
"Children's Plus, Inc. Services for School Libraries." Children's Plus, Inc. 2012. Web. 26 Apr. 2012. <http://www.childrensplusinc.com/default.aspx>.
Children’s Plus, Inc. prides itself on providing school and public libraries with thousands of book titles for children and young adults, as well as audiovisual materials. Many of their titles are available as prebound titles, lasting much longer than the average library book. Resources include board books, picture books, graphic novels, Spanish-language books, nonfiction, reference, and audio books (on CDs).
This website is incredibly interactive and inviting. Users can do a “Quick Search” for a specific resource, or complete an advanced search. Links are located on the homepage to search for resources by awards, collections, state lists, or common core standards.
Type of Materials: board books, children and young adult books, Spanish-language resources, audio books, resources for teachers
Contact Information:
Address:
1387 Dutch American Way
Beecher, IL 60401
Phone Number: 1-800-230-1279
Website: www.childrensplusinc.com
Services Used: cataloging and processing (MARC records, barcode labels, spine labels/call #)
Fee/Payment: To view current prices, set up an account on website.
Vendor: Follett Library Resources
"Follett: Early Learning." Follett. Follett Lib. Resources, 2011. Web. 26 Apr. 2012. <http://www.follettearlylearning.com/>.
Follett's website is a resource for all educators, because it includes many resources such as books (on all topics, for all grade levels), reproducibles, professional development resources, movies, supplies, and more. The site is easy to navigate, and visually pleasing.
This is a great resource to get all the learning supplies for your library in one order. This one stop shop is also very easy on your budget. A customer service phone number is located at the top of each page for easy accessibility.
Type of Materials: technology, audiovisual, books, and resources
Contact Information:
Address:
1340 Ridgeview Drive
McHenry, IL 60050
Phone: 855-858-1963
Website: www.follettearlylearning.com
Services Used: cataloging and processing (MARC records, barcodes, spine labels/call #, books with dust jackets covered in plastic).
Fee/Payment: Prices per item vary. $0.78 per item for cataloging and processing
Vendor: Gumdrop
“Gumdrop Books: A Division of Central Programs, Inc.” Gumdrop Books. 2012. Web. 26 Apr. 2012.
Gumdrop is a book distributor which has millions of titles from Pre-K to college level. Spanish and bilingual titles are available, as well as many Accelerated Reader, Reading Counts and Lexile titles. Gumdrop also provides eBooks and media-enhanced titles.
In order to see available resources, the user must set up an account (user name and password). This website is fairly easy to navigate, but a little outdated visually. There is not much information on the webpage until one has access to more by logging in.
Type of Materials: books, eBooks
Contact Information:
Address:
802 North 41st Street
P.O. Box 505
Bethany, MO 64454
Phone Number: 1-800-821-7199
Email: wecare@gumdropbooks.com
Website: http://www.gumdropbooks.com/
Services Used: cataloging and processing (MARC records, barcode labels, spine labels/call #)
Fee/Payment: Prices vary depending upon order size.
Vendor: Library Video Company
Library Video Company. "Library Video Company: The Leading Educational DVD Distributor." Library Video Company. 2012. Web. 26 Apr. 2012. <http://www.libraryvideo.com/>.
Library Video Company is a distributor of educational audio visual and audio resources. This website is easy to navigate, visually pleasing, and organized.
Thousands of DVDs are available, for all ages and grade levels, and covering a huge variety of topics. Each resource has been reviewed. MARC records are available for every resource, as well as full processing so that resources arrive ready for circulation. A customer service tab is helpful.
Type of Materials: VHS, DVD, audiobooks
Contact Information:
Address:
P.O. Box 580
Wynnewood, PA 19096
Phone: 1-800-843-3620
Email: cs@libraryvideo.com
Website: www.libraryvideo.com
Services Used: cataloging and processing (MARC records, barcode labels, spine labels/call #)
Fee/Payment: $0.99 per item for spine labels and bar codes, as well as MARC records
Vendor: Mackin Library Media
“Mackin Educational Resources.” Mackin. 2012. Web. 26 Apr. 2012. <http://www.mackin.com>
Mackin supplies resources for both libraries and classrooms. Mackin is one of the most popular book vendors because of their low prices and free services including shipping, processing, MARC records, collection analysis, and support team.
In order to view any resources, the user must create a log-in account. The search process is very user-friendly. Also available on the website are several grant opportunities for libraries struggling with budget constraints.
Type of Materials: books, audiobooks, interactive books, ESL-ELL titles, eBooks, streaming audio from Tumble Book Library
Contact Information:
Address:
14300 W. Burnsville Parkway
Burnsville, MN 55306
Phone Number: 1-800-245-9540
Website: www.mackin.com
Services Used: cataloging and processing (spine labels/call #, barcode labels, mylar covers on jacketed books)
Fee/Payment: Shelf-ready custom processing is free.
Vendor: Perma-Bound
"Perma-Bound School Library." Perma-Bound. 2011. Web. 26 Apr. 2012. <http://www.perma-bound.com/library/>.
Perma-Bound provides supplies for public libraries, curriculum materials for schools, and an incredible number of books for school libraries. Like Bound to Stay Bound, Perma-Bound prides itself on supplying libraries with books that last longer than average resources. Also available are over 10,000 eBook titles.
The website is very user-friendly. Books can be searched by subject (math, science, language arts, character ed., fiction, early literacy, etc.) or by state standards. A “ hot topics” tab can be used to find the most popular items or the newest resources. All resources can be viewed without a membership.
Type of Materials: books, eBooks
Contact Information:
Address:
617 E. Vandalia Road
Jacksonville, IL 62650
Phone: 1-800-637-6581
Email: books@perma-bound.com
Website: www.perma-bound.com
Services Used: cataloging and processing (MARC records, barcode labels, spine labels/call #)
Fee/Payment: MARC records are free. Prices vary. The automated circulation kit comes with a bar code and spine label and is $0.10 per item. Other items are available for an extra fee.
last revision by Tania Hodgin and Jessica Sines April 29th, 2012Back to Top
SAMPLE VENDOR FORMS
Below are links to vendor forms that a librarian would fill out for the company to know the library's cataloging and processing preferences:
Baker&Taylor.pdf
Bound to Stay Bound.pdf
Brodart.xls
Follett-Book.pdf
Follett-Audiovisual.pdf
Library Video Company.docx
Mackin.pdf
Perma-Bound.pdf
last revision by Tania Hodgin and Jessica Sines April 29th, 2012Back to Top